Skip to main content

Learning a New Program

 

Learning a new program

You ask a friend who is good with computers to help you do something in a new program. The friend says she hasn't used the program before, but will give it a try. Two minutes later, she's figured out what to do.

How did she do that? If you've experienced a situation like the one just described, it might seem like magic. But your friend probably just applied what she knew about computers and computer programs to the program you were trying to use. In this lesson, we'll show you how you can do the same thing.

You know more than you think you do!

Starting to use a new computer program can seem overwhelming, but keep in mind that you already know more than you think you know. Even if the screen in front of you looks totally unfamiliar, everything you've learned so far about your computer and other programs will help you figure out what to do next. As you spend more time using the new program, it will start to feel more familiar.

Look for similarities with programs you've used

The first thing you'll want to do when opening a new program is look for familiar features. You may not realize it, but most computer programs have certain basic features in common—so once you've learned to use one program, you'll already know something about any other ones you try to use. For example, many keyboard shortcuts remain the same from program to program.

Most programs also have File and Edit menus, and they'll usually be in the same place: at the top of your screen, either as a drop-down menu or in a ribbon. The File and Edit menus tend to contain similar functions in any program. So if you know the Print function appears in the File menu in Microsoft Word, you'll have a good idea of where to look for it in Google Docs, as in the image below.

Google Docs file menu

Even if you're switching from a PC to a Mac or vice versa, keyboard shortcuts will remain mostly the same. Just substitute the Command key on a Mac for the Ctrl key on a PC. For example, the shortcut for the Cut function is Ctrl+X on a PC; on a Mac, it's Command+X.

Check for hidden toolbars or panels

Let's say you've checked your new program for familiar functions, but there are a few you just can't find. Don't give up! If you believe a particular function should be there, you're probably right—you may just need to open it. Many programs have toolbars, sidebars, or panels you can hide or make visible, and they are often hidden by default when you start the program. If you can't find a function you need, try clicking the View or Window menu to check for hidden toolbars, as shown in the image of the Firefox web browser below.

Firefox View menu

If you're having trouble

If the program you're trying to use has a lot of unfamiliar elements—or if there's a feature you simply don't know how to use—don't despair. There are still some simple things you can do to find your way around a program.

Use the help feature

Software companies know that most users will have questions about how to use their programs, which is why they include built-in help features. You can usually access a program's help feature by clicking a Help menu (sometimes represented by a question mark icon) at the top of your screen. There, you'll find instructions on how to do things, troubleshooting tips, and answers to frequently asked questions. Some help features will even include links to online help forums, where users can post answers to each other's questions. Remember, if something isn't obvious to you, it probably isn't obvious to other users either, so the help section should have some information on it.

Word Help

Google it!

If you haven't found the answer in the program's help feature, try searching for a solution on Google. You will probably find tutorials or posts from other users explaining how to use the program. You may also want to search YouTube for video tutorials on the program you're using.

Google search the program's help feature

Comments

Post a Comment

Popular posts from this blog

Inside a Computer

  Inside a computer Have you ever looked  inside a computer case , or seen pictures of the inside of one? The small parts may look complicated, but the inside of a computer case isn't really all that mysterious. This lesson will help you master some of the basic  terminology  and understand a bit more about what goes on inside a computer. Motherboard The  motherboard  is the computer's  main circuit board . It's a thin plate that holds the CPU, memory, connectors for the hard drive and optical drives, expansion cards to control the video and audio, and connections to your computer's ports (such as USB ports). The motherboard connects directly or indirectly to every part of the computer. CPU/processor The central processing unit (CPU), also called a  processor , is located inside the  computer case  on the motherboard. It is sometimes called the brain of the computer, and its job is to carry out commands. Whenever you press a key, click t...
Post a Comment
Read more

Basic parts of computers

  Introduction The basic parts of a desktop computer are the  computer case ,  monitor ,  keyboard ,  mouse , and  power cord . Each part plays an  important role  whenever you use a computer. Computer case The  computer case  is the metal and plastic box that  contains the main components  of the computer, including the motherboard, central processing unit (CPU), and power supply. The front of the case usually has an  On/Off button  and   one or more  optical drives . Computer cases come in different shapes and sizes. A  desktop case  lies flat on a desk, and the monitor usually sits on top of it. A  tower case  is tall and sits next to the monitor or on the floor.  All-in-one  computers come with the internal components built into the monitor, which eliminates the need for a separate case. Monitor The  monitor  works with a  video card , located inside the compu...
Post a Comment
Read more

Getting to Know the OS

Getting to know your computer's OS Now that you know the   absolute basics of using a computer , it's time to learn more about your computer's   operating system . We'll be talking about the two most common operating systems in this lesson:  Microsoft Windows  and  macOS . Getting to know the interface Both PCs and Macs use a  graphical user interface  (GUI), and they each have their own look and feel. The interactives below will introduce you to the Windows and Mac interfaces. Click the buttons in the interactive below to learn more about the Windows interface. Click the buttons in the interactive below to learn more about the macOS interface. If you have difficulty seeing or hearing—or if you have trouble manipulating the mouse or keyboard—there are many settings that can help make your computer easier to use. To learn more, check out our lesson on  Using Accessibility Features . All about your computer's file system No matter which operating sy...
Post a Comment
Read more